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September 21, 2023

Crystal Payroll integration - multiple pay rates support

If you are using Crystal Payroll and have staff members with different pay rates depending on the hours worked, such as different pay rates for weekends, you can now take advantage of this feature to split your timesheets into multiple entries with the corresponding pay rate.

Here is an example to demonstrate how it works. For instance, let's say you set up two rates for Monday:

  • From 8:00 AM to 6:00 PM is Pay Rate 1.
  • The remaining time is Pay Rate 2.

Suppose a shift started at 3 PM and finished at 10 PM on Monday, with an unpaid break of 30 minutes. When you export the Crystal Payroll CSV, you will see two entries:

  • 3 hours for Pay Rate 1.
  • 3.5 hours for Pay Rate 2.

The break is always deducted from the longest entry.

Therefore, when you import this CSV into Crystal Payroll, the system will automatically recognise the hours for each pay rate, eliminating the need for manual calculation.

Setting up pay rates

To set up pay rates, follow these steps:

  1. Navigate to Settings → Integration.
  2. Open Crystal Payroll Settings.
  3. Switch to the Working Hours & Pay Rates tab.
  4. Click on "Enable multiple pay rates for different working hours".

Next, select the hours and pay rate based on your needs for each day of the week.

Excluding members

If staff members are only on Pay Rate 1, regardless of the time they worked, you can exclude them from these rules.

Exported CSV

Here is an example of exported CSV file.

Bug fixes 🐛 & enhancements 🧚

  • Fixed issue where newly added members could not be seen in the timesheet editor.
  • Fixed error when deleting a location.

Got good ideas?

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